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Subject: Staff Logistics: The Great Lakes Challenge (Action Required)

Hi Team,

We are less than two weeks away from The Great Lakes Challenge! We are excited to have you on board as a member of our event staff.

Action Required

Please reply to this email to confirm your availability for the event dates listed below.

As a member of the Prep Network team, you are the face of the event. Our top priority is providing an elite customer experience for every athlete, coach, and spectator. Whether you are answering schedule questions, assisting with logistics, or offering a helpful smile, your engagement is what makes these events successful.

📍 Event Essentials

Location: Warren County State Park - 2853 Greentree Road, Lebanon, OH 45036
Arrival: Please check in with your Event Director, Coach ( Name ), for final assignments.
Perks: Lunch and dinner will be catered on both Saturday and Sunday.

📅 Schedule

Friday Setup: [Time]
Saturday, March 28: 8:00 AM – 8:00 PM (Arrival: 6:30 AM)
Sunday, March 29: 8:00 AM – 5:00 PM (Arrival: 6:30 AM)

📋 Assignments & Operations

Site Director: Cheryl (4 Courts) Note: Check-in staff will transition to Flex Worker roles once the check-in process is complete.

Role	Staff Count	Staff Names
Admissions	3 Workers	[Names]
Check-In	2 Workers	[Names]
Flex Workers	3 Workers	[Names]

Admissions Entry Strategy

To keep lines moving, we will operate in teams of three:

Stationary (1): Managing Stripe Readers for on-site sales.
Mobile (1): Scanning QR codes for pre-paid tickets.
Mobile (1): Distributing wristbands (ensure colors match Day vs. Event passes).

Security Note: No spectator may enter without a secured wristband.

✅ Action Items

Review Roles: Please review the attached responsibility sheets to ensure you’re familiar with your specific role.
Tech Backup: Could one team member bring a fully charged laptop to serve as a backup in case of Wi-Fi issues?
Professionalism: Please adhere to the attached apparel guidelines. We’re representing the best in the business—let’s look the part!

If you have any questions or would like to hop on a call, please don't hesitate to reach out. Coach ( Name ) will be in touch with more specific operational details soon.

Best regards,

[Your Name]

[Your Position] | Prep Network

[Phone Number]