How To: PD Sizzle Guide
Creating a New Tournament
Use the Automated Registration Creator function here. Review the checklist below to ensure everything is correct before running the automation.
1. Clone an Existing Event
Open an old tournament from the past year.
Scroll down on the event page and click “Clone Event.”
2. Edit Event
General
Tournament Name → Update to the new event’s name.
Website → Select Brand
Event Type
Type → Tourney
Ages → 10-17U
Tournament Type → Club
Circuit Event → Yes
Circuit Region → Select Region
NCAA Certified → Yes or No Pending if it's Certified or not
Ages
Classification Type → Age Group
Classification Suffix → s
Starting Age / Ending Age → Varies by Event
Status
External (Live?) → Yes
Internal → Open
Hide from API → No
Dates
Enter start and end dates, including the times.
Season → Enter the correct year
Registration Deadline → PD: 12 days prior to the event start date, if event is on 3/1, online registration closes at 11:59PM CST on 2/17
Address
Search and select the venue (type venue name to select from list).
Notifications
N/A
Logo
Upload Logo for that Event
Description
No Early Bird Pricing for Tourneys
NEW: Event descriptions are now applied via event registration page templates. Only edit for event-specific details if necessary. General info (coverage, format, etc.) is already included in the template.
3. Settings
Registration
External Registration TURN ON > If enabled, the primary registration button will link to an external site. Direct to AES Link for that specific event.
Fees
3.00
Payments
Offline Payments are not allowed for tourneys. This should always remain off.
Invoice
Turn on Automated Invoices
Select the Earliest Invoice Date based on registration deadlines below
18 Days Prior to Event Start Date (always Monday at 11:59AM)
College Coaches
Allow RSVP → NO
Event Activation
Nothing
BallerTV
Turn on streaming. Add BallerTV link once provided. (This should be the individual landing page for all events)
EX: https://ww.baller.tv/organizations/prep-dig
Exposure
EventID: Nothing
Event Strength (how is this determined?)
Schedule Type (pool or bracket)
Accounting
Nothing
Lodging
Leave Blank unless you have the individual SAP Event ID and Booking Link from Event Connect.
Sports Commissions
Nothing
Checklist
Use the PD Tournament Checklist.
Owner = Regional Events Op Owner
Attendance = OFF
Staffing
Use the staffing template: Prep Dig Tournament
Maximum Teams
Add a limit if applicable (note this will copy to all events if not imported)
4. Fields
Fill in fields required for team registration.
Use the PD Fields listed on this doc HERE.
5. Colleges
Connect with the Sales Ops team to get the University Athlete Links for college coaches as they register through an external source.
6. Orders
Nothing needed.
7. Tickets
Weekend Pass (Admissions)
Add New →
Ticket Name = “Tournament Name” Weekend Pass
Start Sale Date = First day teams can register
End Sale Date = Tournament Sunday @ 12am
Amount = Standard $30 (PH/PGH)
Type = Spectator
Available for Pre-Purchase = Yes
Sunday Pass (Admissions)
Add New →
Ticket Name = “Tournament Name” Sunday Pass
Start Sale Date = 12am on final day of tournament
End Sale Date = 12am day after tournament
Amount = Standard $15 (PH/PGH)
Type = Spectator
Available for Pre-Purchase = Yes
8. Attendance
Nothing needed.
9. Upsells
Nothing needed.
10. Schedule Requests
Nothing needed.
11. Venues
Go to Venues.
Under “Name,” search for the correct venue.
Venue must already exist in EA (see Event App Training Guide to add a venue if needed).
Enter Age Group (e.g., 15–17U).
Courts, Rate, and Rate Type should auto-populate.
Enter Hours the venue will be used.
12. Checklist
Nothing needed.