Prep Network Docs

Standards

Equal Opportunity
- Prep Network is an equal opportunity employer committed to creating an inclusive and diverse work environment. We do not discriminate against employees based on race, color, religion, sex, national origin, age, disability, or genetic information.
Anti-Harassment and Retaliation Prevention Policy
Conduct
- Prep Network’s Code of Conduct.
Nepotism Policy and Relationships at Work
Respect in the workplace
- Show respect. Get respect.
- We do not allow any kind of discriminatory behavior, harassment, or victimization.
Complaints or Concerns
- Discuss the issue with your direct manager.
- If unresolved, contact the People Operations Manager (HR).
- We address concerns promptly, ensuring confidentiality and prohibiting retaliation.
Company Property
- Treat all company property with respect and care.
  - Laptops: Employees can obtain a company-provided laptop.
  - Supplies/Other Equipment: Request additional equipment or office supplies through your manager for approval.
- Device Management Best Practices.
- Dismissal/Resignation. Return all company equipment in clean, working order.
Professionalism
- Email Etiquette.
  - Use professional language and grammar in external communications.
  - Grammarly is recommended.
- Phone Etiquette.
  - Represent the company professionally. Listen first, then respond
Dress
- Casual, yet presentable.

Oﬃce Hours, Compensation & Reviews

Oﬃce Hours
- We don’t have an oﬃcial oﬃce hours policy, but we do have a philosophy focused on flexibility and productivity.
Compensation
- Compensation Philosophy.
- Pay Period. First to last day of the month.
- Pay Day. Final business day of the month.
- Payroll System. Payroll and end-of-year tax documents are processed through Paycor.
- Applicable Deductions.
  - Standard State, Federal, and Local/Residence taxes.
  - Additional deductions for benefits and 401K plan enrollments.
- Stop Payment Fee Responsibility.
  - Ensure the accuracy of bank account information to avoid stop payment fees.
Employee Reviews
- Quarterly Conversations. Conducted in January, April, July, and October.
- Annual Reviews. Occur once a year within the employee's hire month.
- Career Pathing. One week after the Annual Review, discuss compensation or title changes.

Employee Benefits

Unlimited PTO and Safe & Sick Time Off
- Prep Network complies with all state laws for Sick and Safe Time Off.
- We trust you to manage your time responsibly and communicate plans ahead of time, communicating and getting approval from your Manager, and entering the dates on the OOO Calendar.
Medical/Health
- New Hire Eligibility. Information is provided before the start date.
- Open Enrollment Period. November-December.
  - Our benefit plan renews on 1/1.
- Qualifying Life Event. Enroll at any time during the year.
- Dependent Premium Reimbursement. Prep Network reimburses a portion of the medical and dental premiums for enrolled dependents.
401(k) Plan
- Eligibility. After three (3) months of full-time employment, you are eligible to start participating in our 401(k) plan at the start of the following quarter.
  - Ex. Start date Feb 1, eligible date July 1.
- Safe Harbor Match. Prep Network matches 100% of employee contributions up to 3% and 50% of the next 2% of contributions.
- Prep Network may make additional 401(k) contributions at the company’s discretion.
Long Term Disability
- Provided through Guardian, fully paid by Prep Network
Life and Accidental Death & Disbursement (AD&D)
- Provided through Guardian, fully paid by Prep Network.
Voluntary Life and Accidental Death & Dismemberment (AD&D)
- Optional insurance for employees to elect.
Voluntary Short-Term Disability (STD)
- Optional insurance for employees to elect.
Paid Leave PFML Insurance
- Applies to these states: IL, MA, MD, MI, NJ
Workers Compensation
- Offered through The Accident Fund.
Gear
- Prep Brand shop(s) are available to purchase gear from.
Holidays
- The office is closed on New Year's Day, Good Friday, Memorial Day, Juneteenth, Fourth of July, Labor Day, Thanksgiving Day, the Friday after Thanksgiving, Christmas Eve, and Christmas Day.
- Additional holidays may be added annually.
Office Outings
- Team-building events are planned throughout the year to build cohesion.
Remote Employees
- Remote employees are expected to abide by the same policies as headquarters employees.
Employer Posters
- Found on Prep Network’s intranet: https://docs.prepnetwork.com/
  - General > Employment Posters by State

Employee Leave Policies

Cobra
- Applies to employers with 20+ employees, and whose continuation coverage details are managed through your third-party administrator.
Leave (FMLA) Policy
- We comply with state regulations for family and medical leave; entitlements and conditions may vary by state.
- Eligibility: 12 months of service and 1,250 hours worked.
  - Prep Network expects all employees to continue meeting performance and conduct standards during their employment, but performance status does not affect eligibility for FMLA-protected leave.
- Entitlements: Up to 12 weeks of unpaid, job-protected leave for qualifying reasons (including birth/adoption, serious health condition, etc.).
- Written Notice: Notice requirements, certification, and reinstatement rights must be included.
Paid Family & Medical Leave (PFML/PDML)
- Starting January 1, 2026, Minnesota’s Paid Family & Medical Leave (PFML) program is active
- Other active Paid Leave states include: California, Colorado, Connecticut, Delaware, District of Columbia, Maine, Maryland, Massachusetts, New Jersey, New York, Oregon, Rhode Island, and Washington.
Review the full Leave Policy
Review the Out of Office (OOO) Best Practices
Resource for reviewing Federal Labor Laws

Safety & Oﬃce Environment

General Duty Clause
- Prep Network is committed to providing each employee with a workplace that is free from recognized hazards that could cause death or serious physical harm.
State-Mandated Employee Training Requirements
Office Emergency Protocol
- In the event of an emergency, follow the protocols below:
  - Fire. Exit through marked doors.
    - There are fire extinguishers near all doors.
  - Tornado. Shelter in the restrooms.
  - Accident/Health Issue. Call 911 and follow First Aid protocols.
    - First Aid Kits are located above the kitchen sink and in the warehouse for basic injuries.
Weather Policy
- Use your best judgment during inclement weather.
Office Cleanliness/Environment
- Keep workspaces clean and orderly.
- Participate in maintaining a tidy office.
Warehouse Safety Guide
Incident Report Form
Communication is KEY.
- Prep Network’s Communication Best Practices
Locking Up
- The last one out checks Sonos, lights, and door locks.