Team Check-In (Digital)

Before Anything Else!

Open the check-in link in an incognito window – the same link as spectator admissions. For directions on how to access this link, review the admissions process document here.

Basic Team Check-In Workflow

1. On the Teams tab, locate a team in the list and click the check-in button

2. 

   A pop-up notification appears stating: “Team checked in successfully.”

   Observe the "Roster Complete" status column for the team.

   If the team has < 5 players, status displays No; if the team has ≥ 5 players, status displays Yes.

   

3. If you do not wish to add players to the roster at that time, close the modal.

❗️NOTE❗️

Ideally, all teams should have rostered players!!

If the team does not have rostered players, then the players are not visible to scouts and college coaches!!

Advise the coach of this very important step and ask if they would like you to add players to their roster. Then, follow the steps below.

Adding Players to the Roster

1. In the popup modal, click the Edit Roster button.
2. In the search field, enter a player name.

3. If a match appears, click Add to Roster.
   

   

4. If no match appears, a Create Player form will auto-display.
   1. If there are matches but not the correct player match, simply scroll down and click the Create Player button to create a new player.
5. In the form, only Full Name, Jersey Number, and Class are required fields.
6. Fill out the fields and click Submit.

Adding Coaches

1. In the popup modal, click on a specific team and hit the Edit Team button.
2. Scroll down and in the search fields, enter the Head Coach Full Name, Email, and Phone Number.
3. If there is an assistant coach, enter their information into the same three fields.
4. Once done, click Update Team.

❗️NOTE❗️

1. Every team should have at least one coach listed.
2. If no coach is listed, staff have no point of contact for roster changes or day-of issues at the event.

***Showcases Only***

Assigning a Clock/Book Keeper

1. Click on the staffing tab of each event, click the Add Positions button on the right side.

2. From there, select the enter the Venue, Role (Clock/Book), and # of Positions to Add.

3. An Unfilled Position row will then appear. Click Assign on the far right and enter all necessary fields.

4. Complete the added position by hitting the Assign Staff button on the bottom right.

Editing or Removing a Clock/Book Keeper

1. In the staffing tab, all workers are listed in rows.
2. On the very far right of each row is an Edit button & a trash can emoticon.
3. To delete, click on the trash can and then click OK when prompted.

4. To edit, click on the edit button and make the necessary changes to the corresponding fields